Subcommittee Meeting of September 10, 2009 Synopsis

The Capitol Preservation Board’s Preservation Planning and Maintenance Subcommittee met on September 10, 2009 to review the items listed on the agenda, which were as follows:

· Maintenance Budget and Issues – the executive director presented a chart that was provided to the CPB by DFCM. This chart indicated the cost per square foot for maintenance both nationally and locally. The chart demonstrated how with the approved rate of 3.6 million DFCM provide to the CPB a lower cost of maintenance than that of either the national or local BOMA as well as what the U.S. Government provides. It is clear from this chart that DFCM at the lower rates (below that which was approved by the rate committee) begins to reduce quality of care as the cost per square foot is reduced from the $4.81 (SLC Private rate) or $4.51 (rate committee) to that of $3.66 (2010 budget cut option. See Chart:
















· ESCO and State Office Building Possible Projects – the executive director presented the idea of using an ESCO to achieve some additional energy saving on Capitol Hill by remodeling projects with in the State Office Building and some of the other facilities on Capitol Hill. The executive director will within the next couple of weeks provide to three or four selected bidders the criteria for the work projected for the State Office Building ESCO project. The executive director explained to the subcommittee that funding source and the schedule.

· DUPM – Electrical and Exterior Stone Repair – the executive director notified the subcommittee of this improvement project that is moving forward. It was noted that the first project will be to do the electrical work on the interior and then if funding permits the exterior will proceed forward. Currently the drawing are at the fire marshal offices for review and that should be complete on Monday the 14th. Construction is estimated to begin around the first of October, 2009.

· Capitol Restoration – Wrap up – The capitol restoration work is complete the only outstanding remaining items are the closing out of several contracts that still have invoices or accounts outstanding. Also the OCIP is taking more time than expected due to the audit process. The executive director expects the project to be complete by the end of the year at the latest. There also appears to be an additional savings that should be realized when the project is closed.

Subcommittee Meeting of April 22, 2008 Synopsis

The Preservation and Maintenance Subcommittee reviewed two items during their meeting on April 22, 2008 as follows:
· Closeout of the Capitol Restoration project – the executive director informed the subcommittee that the final closeout should be complete by October 2008.
· Update on the State Office Building Study – the discussed the three options that are being studied which include; restore to it original condition, remodel and renovate, and to demolish and build new. The executive director invited all member to participate in the workshop that will be held during May 26, 27 and 28 which will also be the May meeting for the subcommittee.

AGENDA

CAPITOL PRESERVATION BOARD JOINT SUBCOMMITTEE MEETING

Budget Development and Board Operations
Preservation, Planning and Maintenance Subcommittee


Wednesday, April 22, 2009
3:00 p.m.
Capitol Room 170
Utah State Capitol


1. Call to Order
· Approval of May 20, 2008 Meeting Minutes
2. Capitol Preservation Boards Parking Rule
3. Bountiful Lions Club Request
4. Capitol Preservation Boards Facility Use Rule
5. Capitol Preservation Board FY2010 Budget - Office Plan
6. Capitol Preservation Board FY2011 Budget
7. Close out of the Capitol Project Paperwork
8. Update on the State Office Building/Executive Building Study

April Meeting Date Change

There will be a combined meeting of the Preservation and Maintenance subcommittee and the Budget and Board Operations subcommittee on April 22 at 3:00 PM in Room 170 of the Utah State Capitol.

Subcommittee Meeting Schedule for 2009

The Preservation and Maintenance meetings will all be held typically at 3:00 pm in the Capitol Boardroom unless noted otherwise. The meeting dates are as follows:

· April 22 at 3:00 PM in Room 170 State Capitol (This is a change)
· May 26, 27 and 28, 2009 - Workshop
· June 18, 2009
· July 9, 2009
· August 20, 2009
· September 17, 2009
· October 15, 2009
· November 19, 2009

January, February and March Meetings

During the Months of January, February and March due to the new time frame of the Legislative Session the subcommittee meetings have been cancelled. Subcommittee meetings will begin in April.